How to share a Google Doc to collaborate and edit documents with others
Advertisement
Steven John
May 29, 2021, 18:20 IST
It's easy to share a Google Doc with only a few clicks.Luis Alvarez/Getty Images
You can share a Google Doc via email or URL link.
To share a Google Doc, open the document and click the blue "Share" button in the top-right corner.
You can also customize editing permissions so users can view, comment, or edit.
Advertisement
Google Docs is one of the handiest online tools because the platform makes it easy to collaborate on projects and share them with coworkers or classmates. Once a Google Doc has been shared by its creator, multiple people can work simultaneously, allowing for real-time additions, edits, and updates.
And unlike the Microsoft Word desktop app, Google Docs lives on the internet, so you don't have to worry about manually saving your work, or losing your work due to a computer crash.
You can share a Google Doc via email or shareable link, and adjust everyone's editing permissions on the document - here's how.
Complimentary Tech Event
Transform talent with learning that works
Capability development is critical for businesses who want to push the envelope of innovation.Discover how business leaders are strategizing around building talent capabilities and empowering employee transformation.Know More
2. Either create a new document by clicking the colorful plus sign +New in the top-left corner, or find an existing document from your Google Drive.
Advertisement
3. Open your document and click the blue Share button in the top-right corner.
4. In the pop-up, under Share with people and groups, you can type in the email addresses of everyone you'd like to send your folder to. If someone is part of your organization, you can type in just their name and their email address will auto-populate.
Make sure to choose editing permissions - click the Editor drop-down and select Viewer, Commenter, or Editor. If you want each person to be individually notified, click the checkbox next to Notify people, type in a message if you want, and hit Send.
Quick tip: You can also change sharing settings by clicking the gear-shaped Settings icon in the top-right corner of the Share pop-up.
If you don't want to share the folder via email, you can also copy and paste a URL link. Click Get link in the box beneath Share with people and groups. The box will expand to show a link and editing permissions - make sure you grant access as necessary.
Advertisement
Once you've changed your permissions, click Copy link to copy it to your clipboard. Then paste the link in a text, email, messaging app, or other platform to share your folder.
NewsletterSIMPLY PUT - where we join the dots to inform and inspire you. Sign up for a weekly brief collating many news items into one untangled thought delivered straight to your mailbox.