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Google Calendar has a new out-of-office feature that can automatically decline meeting invitations - here's how to set it up

Google Calendar has a new out-of-office feature that can automatically decline meeting invitations - here's how to set it up
Slideshows1 min read

For one-off times — say, when you're going out of town or need to go heads down on an assignment — click on a day like you would for an event or a reminder, and select the Out of office mode. Then fill in the rest of the necessary information.

For one-off times — say, when you

When I typed "Vacation" into the title field, Google automatically changed the event to the Out of office mode with a pop-up explaining itself: "Going out of office? Use Out of office to create auto declining events."

"Going forward, Google Calendar will try to intelligently detect, based on the title entered, when you’re creating an out of office object and change the type automatically," Google said in the blog post. "You can always manually change this if you’d like to opt for a different entry type."

Note that even though you are creating an event like you would any other, the "Create event" shortcut in the bottom right-hand corner (that red plus sign) won't work. It's for events only.

The days will appear differently in your 'Week' view, and any meetings previously created will be declined.

The days will appear differently in your

If you change your mind or schedule incorrectly, don't worry — once you delete the time off, Google Calendar automatically re-accepts anything that was declined.

Google Calendar will also decline incoming meetings requests for those days with an email that includes your tailor-made message. Here's what it looks like on their end:

Google Calendar will also decline incoming meetings requests for those days with an email that includes your tailor-made message. Here

If you're going for a routine, Google also gives you the option to set specific working hours for each day of the week. You can de-select certain days and set hours separately, or assign hours for one day or all of them. These hours don't show up in your calendar view the way vacation days do.

If you

To navigate here, go to your Google Calendar and click on the cog in the top right-hand corner to find Settings. In there, you'll see "Working hours" under the "General" category. Once you click on it, you can check the "Enable working hours" box and adjust.

Hours aren't restricted to the ones in the drop-down box, either; typing in "5:25 pm" worked just fine.

Previously, Google only gave you the option to set one timeframe that would automatically be assigned to every day of the week. Now, users can customize each day, depending on their personal schedule.

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