How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons

Advertisement
How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
You can add either a digital or electronic signature to a Google Doc. pixdeluxe/Getty Images
  • You can add a signature to a Google Doc with the built-in drawing tool.
  • You can also use an add-on to add signatures to your document, or request them.
  • Add-ons can be safer if they use encryption and have authentication standards.
Advertisement

Google Docs can be a useful tool when you need to share documents with other people. And it has a built-in feature you can use to add your signature to documents. But you'll find more security if you use an add-on that has encryption and authentication measures.

With that in mind, here's what you need to know to add your signature to Google Docs using either the built-in feature or an add-on.

Electronic signature vs. digital signature

Although they sound similar, there is a significant difference between an electronic signature, or e-signature, and a digital one.

Complimentary Tech Event
Discover the future of SaaS in India
The 6-part video series will capture the vision of Indian SaaS leaders and highlight the potential for the sector in the decades to come.29th Sep, 2022 Starts at 04:00 PM (35 mins)Register Now
Our Speakers
Beerud Sheth
Tim Barens

Digital signatures are required to use certain algorithms to generate signatures and can be used as evidence for third parties. So they're secure, due to encryption and authentication standards, and legally enforceable.

Electronic signatures, on the other hand, don't look like actual signatures but are still used to signify an intent to sign. They can be anything that is supposed to represent the person signing, including a symbol or an electronic sound. Electronic signatures are legally binding, but because they lack the encryption required for digital signatures, they are less secure and can be more easily forged.

Advertisement

How to add electronic signature in Google Docs using drawing tool

Be aware that this method creates an electronic signature, not a digital one.

1. Open the Google Doc and place the cursor in the area that requires a signature.

2. Click Insert in the top toolbar.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Choose "Insert." Devon Delfino

3. Choose Drawing and then + New. The drawing tool will then pop up over the Google Doc.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Open the drawing tool to draw your signature. Devon Delfino

4. Click the down-caret next to the line tool, which looks like a line with two points at each end.

Advertisement
How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
The line tool has a feature that allows you to free-hand your signature. Devon Delfino

5. Choose Scribble.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
The Scribble feature lets you draw the signature to be inserted onto the page. Devon Delfino

6. Create your signature by clicking into the draw box and dragging the cursor.

7. Click Save and Close to add your signature to the Google Doc.

Quick tip: Your signature will be added as a single image, which you can resize to better fit the document. You can also edit your signature by clicking it and choosing Edit.

How to add digital signature in Google Docs using third-party add-ons

You can also add a digital signature to your Google Doc with a third-party add-on, like:

Advertisement
  • DocuSign: This creates a digital signature for your documents, meaning it uses encryption and is legally binding. For free accounts, you can request up to three signatures before a paid account would become necessary.
  • HelloSign: This works similar to the draw tool in Google Docs, but with the benefit of the authentication and encryption of a digital signature. You can get up to three signature requests per month through the free plan, but those wanting a plan suited to multiple users can opt for a paid version.
  • PandaDoc: Signatures through this add-on are encrypted and legally compliant, and PandaDoc offers HIPPA and GDPR compliance options. The free version of this add-on offers unlimited signatures, though there are paid options to access features like templates, document analytics, and custom branding tools.

Here's how to install an add-on and insert a signature from it:

1. Go into your Google Doc's top toolbar and select Add-ons, followed by Get Add-ons.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
You can search for add-ons via the Add-ons menu in Google Docs. Devon Delfino

2. Use the search bar in the pop-up to find your desired add-on and click to select it.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Search for your desired add-on. Devon Delfino

3. Select Install.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Install the add-on to start using it. Devon Delfino

4. You may be asked to link your Google account, and give permission to the add-on to access your Google account - if so, connect it and give the add-on permission to access your account.

Advertisement
How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
You have to connect your Google account to the add-on for it to work. Devon Delfino

5. Once installed, you'll see a confirmation message. Hit Done and close out the add-on pop-up window.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Click "Done" once the add-on has finished installing to get back to your Google Doc. Devon Delfino

6. The add-on should appear in the right sidebar. If not, refresh the page. Then click to open the signature add-on in the sidebar.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Click to open the sidebar and start using the add-on. Devon Delfino

7. Sign into your account associated with your add-on of choice, or create one, as directed.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
You'll need to sign in, or create an account, with most - if not all - signature add-ons for Google Docs. Devon Delfino

8. Follow the prompts to sign your document and add other signer or recipient information.

How to insert your digital signature in Google Docs using the drawing tool or third-party add-ons
Follow the directions provided by the add-on to add or create your signature. Devon Delfino
How to sign a document on your iPhone using the markup tool in your Mail app How to check the word count on Google Docs, and keep the word count on your screen How to search for a word or phrase in Google Docs on your computer or mobile device How to insert a text box or custom shape in Google Docs
{{}}