Organize your inbox with Gmail Labels: Simple tips to streamline your email

• Gmail labels are essentially tags that you can assign to your emails, allowing you to neatly organize your inbox.
• With Gmail labels, you can swiftly categorize your emails and keep your inbox organized, making it easy to retrieve the information in no time.
• Here’s how you can streamline your inbox.

In a fast-paced work environment, it's no surprise that switching priorities and attachments, reading and responding to emails can be a daunting task. Fortunately, there is a solution to this but very few use it - Gmail labels. With Gmail labels, you can easily categorize your emails and keep your inbox organized, making it easy to retrieve the information you need without wasting precious time.

We will walk you through the process of organizing your inbox using Gmail labels, providing you with practical and actionable tips to achieve a tidy, well-organized inbox.

What are Gmail Labels?

Gmail labels are essentially tags that you can assign to your emails, allowing you to organize your inbox. Unlike traditional folders, you can apply multiple labels to a single email, and even customize them with different colours to make identification a easier. The advantages of using labels are plentiful - from easy searchability to the ability to automatically assign labels to incoming emails based on rules, and most importantly, keeping your inbox clutter-free.

With Gmail labels, you stay on top of your emails and saving you precious time in the process.

How to create a Label?

Generating a label on Gmail is a straightforward process, and every user who is logged in has three options to do so.

1. To create a new label, start by opening an email and clicking on the ‘Label As’ icon located at the top of the window. From there, select ‘Create New Label,’ and give your label a suitable name.
2. To create a new label on Gmail, go to the left-hand menu and select ‘Create New Label.’ Next, enter the name of the category you wish to create, along with any necessary subcategories.
3. If you want to create a new label on Gmail, click on the gear icon located at the top right corner of the window, and select ‘Settings’ from the drop-down menu. From there, choose ‘Labels’ and click on ‘Create New Label’ to create your desired label.

How can you add labels to your emails?

Desktop

To add a label to an email on a desktop, first, open the email in question. Next, click on the label icon located at the top of the window. From there, select one of the existing labels from the list to add it to the email.

Mobile

To add a label to an email on mobile, start by opening the email and tapping on the three-dot menu icon. From there, select ‘Change labels’ and choose one of the existing labels from the list to add to the email.

Best ways to make the most of Gmail Labels

Keep track of tasks

Labels can be used to track the progress of tasks for yourself or others. For instance, you can create labels like ‘Buddy: In Progress’ and ‘Buddy: Done’ to identify emails related to Buddy's tasks and keep track of their status.

Use labels to identify emails that require follow-up

To prevent forgetting or missing emails that require action or response, you can utilize labels to mark them as needing follow-up.

Use labels to identify emails that can be read later

Labels can be used to designate emails that are not urgent or important but contain valuable or interesting information that you wish to read at a later time. Mark these emails with a ‘Read Later’ label to keep them organized and easily accessible.

Easy searchability

Labels make it easy to search for specific emails, even if they are not in your inbox.

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